Tour Prices: Prices are based on the exchange rate of the dollar in effect at the time of brochure distribution. Should the value of the dollar drop significantly, the prices will be adjusted accordingly. The variation will be reflected in the final invoice sent prior to the final payment deadline. Those that wish to fix the exchange rate may pay in full by the deposit deadline.
Reservation, Deposit and Final Payment: A non-refundable $400 per person deposit is required by the deposit due date in order to make reservations, along with a signed copy of the registration form as well as a copy of the passport/s. If you are not in possession of your passport, send in your reservation with the note “copy of passport to follow”. Passport must be submitted by final payment. Final payment is due 90 days prior to departure. Late payments are subject to a $50.00 handling charge. Late registration (sixty days prior to departure) requires a full payment by cashier check and is subject to availability. All checks should be made payable to Caravelle Tours Inc. Bank fees resulting from returned checks or charges from a financial institution for denied payments will have to be covered by the client.
Cancellation/Modification Fees: The deposit is non-refundable. The following per person fees will apply in case of cancellation: 50% of the total tour price from 60 to 31 days prior to departure; no refund from 30 days prior up to departure. Name substitutions or reinstatement of a previously cancelled reservation may be possible up to 14 days prior to departure. A processing fee of $50 per person will apply, in addition to any additional costs charged by the airline/s. Cancellations/modifications can only be accepted in writing. Travel protection is available and highly encouraged (application forms will be provided upon confirmation of tour, at the reservation deadline).
Passport and Visa: All U.S. citizens travelling to Europe require a passport valid at least 6 months after travel dates. U.S citizens do not need a visa to enter Italy. Non U.S. citizens must check entry requirements with their respective Consulate.
Air Transportation: Transatlantic airfare is based on a special economy class contracted fare, on regularly scheduled airlines and other IATA carriers. Total cost of taxes, security/fuel surcharges will be advised in the final invoice, however, is subject to change up to 30 days prior to departure. Deviation of departure or return date/city is possible for a limited number of seats, if the request is made at the time of reservation. A $50.00 deviation fee applies plus any additional costs applied by the airline.
Land Transportation: As specified in the itinerary. Ground transportation will be provided by deluxe, air conditioned motor coaches.
Hotels: Accommodation will be provided at the hotel described in the brochure. All rooms are with private bath. Occasionally, hotels may be substituted by others of a similar category or better at no extra cost to the passenger. All rates are per person. Single rooms, although assuring privacy, may be smaller in size and not ideally located.
Meals: Snacks and meals are served on all transatlantic flights and all other carriers as specified by the single contractor involved. Buffet breakfast at the hotels and other meal’s will be provided as noted in the program.
Tipping: All gratuities and handling charges to hotel staff, porters, chambermaids and waiter are included. Personal tipping to guides, tour directors and drivers are not included. Guidelines will be provided with final travel documents.
Baggage Handling: Checked baggage will be limited to one piece per person, plus one carry on. The tour operator accepts no liability for loss and damage of luggage, although maximum care will be taken to ensure safe handling of your luggage. Travel protection offers benefits for baggage/person effects and is encouraged.
Travelers Who Need Special Assistance On Tour: You must report to Caravelle Tours any disability requiring special attention while on tour at the time the reservation is made. Caravelle Tours will make reasonable attempts to accommodate the special needs of disabled travellers, but is not responsible in the event it is unable to do so nor responsible for any denial of services by air carriers, hotels, restaurants, or other independent suppliers. Caravelle Tours cannot provide individual assistance to a tour participant for walking, dining, getting on and off coaches and other vehicles, or other personal needs. A qualified and physically able companion must accompany travellers who need such assistance. If we are not notified at time of reservation of any disability requiring special attention, Caravelle Tours reserves the right to cancel your booking or terminate your tour if your special needs or disabilities are not suitable for the vacation, are incompatible with other travellers, or if you are not traveling with a companion who provides all the assistance you require. Caravelle Tours will not refund or cover any costs or expenses incurred for cancellation, booking, or termination of the vacation. Cancellation penalties, as above, apply. Not all sightseeing stops/sites accommodate wheelchairs, and some locations and sightseeing activities require extensive standing, sitting, or walking—sometimes on unpaved or cobblestone streets. Caravelle Tours will not refund or cover any cost or expense incurred for any missed activities due to a participant’s inability to fully participate with the group. The Americans with Disabilities Act is only applicable within the United States, and facilities for disabled individuals are limited outside its borders. Most transportation services, including the touring coaches, are not equipped with wheelchair ramps. Motorized scooters and motorized wheelchairs are not suitable for international travel and are not permitted on Caravelle Tours tours.
Exclusions: Expenses and items not mentioned in this brochure are not covered, including but not limited to: passport fees, visas, meals (other than stated in the brochure), items of a personal nature and transportation to/from home and home town airports.
Responsibility: The responsibility of Caravelle Tours Inc, herein after called the “Operator”, his and or their agent is limited. They act only as agent for the passenger in regard to travel whether by railroad, motor coach, private car, boat, aircraft or any other conveyance, and assume no liability for injury, damage, loss, accident, delay or irregularity which may be occasioned by either reason of defect, through the acts or default of any company or person engaged in conveying the passenger or in carrying out the arrangements of the tour, or as a direct or indirect result of acts of God, dangers incident to the sea, fire, breakdown in machinery or equipment, act of governments or other authorities, de jure or de facto, wars, whether declared or not, hostilities, civil disturbances, strikes, riots, theft, pilferage, epidemics, quarantines, medical or customs regulations, or from any causes beyond the Operator control, or from any loss or damage resulting from improper passport, visas or other documents. The airlines concerned are not responsible for any act, omission or event during the time you are not aboard the aircraft. The passenger contract in use by the airline, when issued, constitutes the sole contract between you and airline. Anyone not utilizing the pre-arranged transportation is responsible for the subsequent transportation. No changes in the itinerary are expected but we reserve the right to make them if necessary. Because of unforeseen changes in transportation schedules, the land portion of your tour may be occasionally extended or curtailed. The Operator cannot be responsible for changes of itinerary. The number of day indicated for each itinerary begin with the day of scheduled departure and ends with the scheduled return arrival day, irrespective of the hour of departure or return, and may vary due to transportation schedule changes. The Operator reserves the right to accept or retain anyone as a passenger on its trip, or to cancel a trip. After refunding all partial and full payments, the Operator has no other obligations to passengers on cancelled trip. Unused portions of the itinerary are not refundable. Full or partial payment for a trip reservation constitutes agreement to all the provision of the brochure.